Present: Julia Dovey (Chair) Kathryn Lord (Secretary) Chris Wheeler, Denise Lewis,  Lorraine Marks, Simon Wakeford, Mike Baker, John Stibbons, David McNeight. Held in Bodham and Beckham Village Hall   Julia Dovey opened the meeting at 7:05PM 1. Apologies Rosabelle Batt, Bob Lewis, Lynne and Andrew Clarke, Anthea Sweeney2. Review Minutes of last meeting & any matters arising The minutes were a fair reflection of the meeting. JD reported that the Oil Buying Group in Gresham is administered by John Rodway and although request for those interested to be in contact had been put in the newsletter, there had been no response. The Gresham Group is happy for the Beckhams to join their Group but a co ordinator would be helpful to call round interested parties in our villages (approx. once a month). It was felt that a ’spot rate’ price from John Rodway on his next purchase would be useful to highlight the benefit to the community. Information regarding the Oil Buying Group would be put in the next edition of the Newsletter together with the most recent price per litre to see if there would be any interest. ACTION JD to contact JR 3. Finalisation of The Household Information Sheet for printing/issue The Information Sheet was agreed to be sent out asap and before the next Newsletter is issued in March. (See Point 2) inclusion of JD Contact details – amendment therefore needed before printing. ACTION DL/KL A quote from Chevertons Printers to be arranged incl. lamination ACTION KL 4. Progress on action plan: a] Grit Bins    Den Lewis communicated Bob’s progress. One bin is now installed, on pavers, next to Abbey Farm (Sheringham Road x Gresham Road) and Highways are asked to fill the bin with grit. Highways are not giving permission for East Beckham proposed Valley Farm site due to various reasons, including cost implications (grit filling etc). An appeal has been written by BL to Steve White of Highways.  Maybe a site could be found on private land, with DIY grit filling either from Highways supplies or perhaps the Parish Council would fund. ACTION JD/BL/Parish Council   b] Safety Mirrors Costs of Mirrors were advised for Allotment Lane exit and also Long Lane exit to The Street in WB. Placement of these would need to bear in mind hedge cutting. 600mm £128 x1, 2-5 £121-150 each  or 800mm £142 x1, 2-5 £135 each ACTION JD/BL/Parish Council c] War Memorial restoration SW reported the Quote had not yet been received – awaits the tradesman visit. Also See point 5. It was agreed, if possible, 11/11/2016 would be an appropriate completion date for a service/dedication of a new memorial. Discussion took place over inclusion of names of those who died in other wars (Northern Ireland, Korean, Afghanistan, Gulf, Bosnian, Iraq etc) to make the memorial up to date not just WW1 (would this mean a WW1 grant is not possible?) Investigations into War Graves – names eligible for inclusion to be actioned by Mike Baker ACTION MB  d] Defibrillators  John Stibbons reported the charity Community Heartbeat Trust has adopted the redundant phone boxes and has an arrangement with BT to pay for the power if used to house the defibrillator. This Charity appears to be a ‘one stop shop’. KL had concerns regarding the actual costs for training, insurances, ongoing management costs etc. Matlaske phone box photos were shown (who it seems had used a different company  – Arrhythmia Alliance (www.arrhythmiaalliance.org.uk or Heartsease) JS advised Gresham Village already has a defibrillator installed and the training etc was undertaken with 50 or so villagers. Actual costs to be established – A Lottery Grant can be sought for East Beckham or any further ‘non phone box’ sites.ACTION JS/JD An East Beckham site needs to be established. Suggestions are the Reading Room site. ‘The Hut’/Reading Room – authorisation for the dilapidated building owned by the Church to be demolished, and the land, owned by the Batt Family which the building stands on had already been authorised for use by the community.(Rosabelle had agreed this at a previous meeting) ACTION JD/Father Phil e] Tree surveys JD advised David Gillett had been recommended to her to site survey the Village Green by footpaths and any other areas of concern – e.g. East Beckham Loke. KL advised he was a very busy man, but would ask his availability and costs for his advise. ACTION KL  It was noted the PC liability insurance suggests ‘reasonable care’ is taken so a regular inspection will take place and be minuted by the PC. Simon Case from NNDC can be contacted if particular trees are a concern. Rosabelle Batt (via DL) advised Gresham Church in a similar scenario had to pay high costs for survey and carry out recommended work however recent high winds have still brought down a branch.She suggested that the expense involved would not be justified.  Mike Baker suggested that a lower cost option would involve a tree surgeon looking at the trees, any necessary work done (possibly annually and then minuted by PC. That should cover any PC liability. ACTION JD/JS/BM f] Parish Maps    JD advised it was hard to locate a suitable Parish Maps with foot paths therefore ‘Work in Progress’. It was highlighted that some footpaths needed to be registered before they were lost and JS and MB both remembered some paths (including Mill Lane) which are not visible on current maps ACTION JD g] Website It was agreed the current Parish Council Website could be expanded for community use, therefore no extra costs to be involved. Changes to the design and content would be investigated.  Content/Structure needs further discussion and KL suggested organising a separate meeting. JD suggested Rose Morton had volunteered regarding the newsletter. KL to arrange including CW, DL from the committee.  ACTION KL John Stibbons will supply password details to DM ACTION JS h] Allotments    JD advised Ann and Martyn Waring, living in WestB but already using the Allotment site at EastB, had volunteered to organise and host a meeting of the allotment holders. Bob Lewis and John Stibbons have already organised to go and measure up the allotment site in EastB. ACTION BL/JS 5. Contact with Father Phil on church/cemetery matters JD reported a meeting with Father Phil has been set up 8th February at 11am at St Helen’s and All Saints West Beckham. There is an open invitation for anyone interested to attend. ACTION JD/SW The War Memorial at Weybourne Church was being restored currently. Father Phil advised a Read More …

Present: Julia Dovey (Chair) Kathryn Lord (Secretary) Chris Wheeler, Bob Lewis, David McNeight, Lorraine Marks and Simon Wakeford Held in Bodham and Beckham Village Hall Julia Dovey opened the meeting at 7pm 1.  Apologies Mike Baker, Denise Lewis, Andrew and Lynne Clarke, Rosabelle Batt, Anthea Sweeney2.  Minutes of the last meeting The minutes were agreed to reflect the last meeting.3.  Matters arising None4. Report on the Parish Council Meeting Julia presented the summary and draft action plan with the Parish Council. The Parish Council were generally very supportive of the suggestions made by the E&WBPP Committee and directed certain areas to be worked on first. 5. Action Plan – Getting started   Church and Cemetery The PC decided that it would be sensible to discuss the future plans for the Church Building and Cemetery with the PCC, however as there is no longer an acting PCC, this meant discussing directly with the Rector, The Rev’d Philip Blamire. Ideas that require permissions from the Church before any action can be taken include Cemetery improvements and wildlife management, tree assessments, and any future building change of use. Note: It was felt that Simon Wakeford should continue to review the process for renewal or refurbishment of the WW1 War Memorial. 3 quotes to be obtained from Stone Masons. The Imperial War Museum could be a source to check names serving or deceased in WW1 & WW2 from the 2 villages. Allotments The PC Agreed East Beckham should be developed and improved for allotment use. This had better soil and more existing allotment holders. An allotment poly-tunnel, sleepers for raised beds, and a water supply were suggested. The water supply could possibly be via Geoffrey Clifton-Brown? Parking provision at each of the allotments would be preferable. West Beckham allotments have currently only 2 holders and one (Cheryl Finch?) wishes to quit. A notice to quit will be raised by John Stibbons who has taken over the running of the allotments from Cheryl Finch?. Robert McNeil Wilson suggested a pollen and nectar seed mix to be sewn over the land which would be good for the soil. The plants would be perennial, leguminous, and would bloom all through the year. The field could also be cut. A committee needs to be set up first. Progress regarding the Deeds to the allotments need to be raised with John Stibbons by Julia Dovey. An Improved WebsiteKathryn Lord and David McNeight agreed to begin this process and to administer the website. The name of the domaine name was suggested as www.eastandwestbeckham.org.uk  (rather than .com or .co.uk) Guide costs will involve paying for the domaine (2 years for £6.98) and also web hosting at £2.49 per month. Website name will need to be approved by the Parish Council prior to purchase. It should be established if the current council site “ beckhamewpc.norfolkparishes.gov.uk “ will continue to run. Defibrillators West Beckham site was suggested to occupy the old Phone box which still has electricity running to it. It had been offered to the Parish by BT in the past for just £1.00. John Stibbons was to investigate if this is still the case. Chris Wheeler to investigate further, but the East Beckham site was suggested at the Telegraph Pole close to the Notice Board, which may still have an electricity supply. Information on how to use the defibrillators will be needed for both sites, i.e. calling 999, offering the postcode for your location, etc Grit Bins It was agreed that 2 x Green coloured grit bins will be purchased asap and sited in East Beckham. a] Valley Farm bend, by the Post Box b] Abbey Farm/Gibbets Lane cross road Highways will need to confirm both sites are acceptable. If so, Bob Lewis was happy to arrange for the levelling and paving of the 2 sites for the bins to be installed. Grit to be purchased or supplied by highways, which ever is faster, prior to winter weather. General Improvements The provision of visibility mirrors opposite the entrance to Allotment Lane and Long Lane was supported. Bob Lewis to investigate. Oil Buying Syndicate John Stibbons advised John Redway in Gresham Village already runs a syndicate and Julia Dovey will speak with him to get operational details. Tree Surveys Julia Dovey to discuss with NNDC who has an Advisor. Newsletter/Information Sheet Denise Lewis has produced a household information sheet with useful numbers and asked for comments/additions. All were asked to review and email suggestions to Denise. Bin collection days and anything else which would help a new resident to the area. Bob Lewis to ask the new resident in East Beckham. Delivery could go with the Link Up in the New Year. 6. Communicating progress to the villages The Newsletter should be produced to advise the community of the progress so far and the results of the survey. A3 folded to a 4 page newsletter with photos along with the text to be produced to be circulated prior to the end of 2015 (preferably in 2 weeks?) Julia Dovey and Kathryn Lord Chevertons to produce. The Committee to deliver. KL to advise when available. 7. A O B Chris Wheeler advised that The Wheatsheaf had expressed and interest in being the location for a Village shop. Simon Wake asked if a chain barrier might be used to stop vehicles driving over the Village sign grassed area. Julia Dovey explained Ownership of the Solar Farm had changed 3 times since the creation. John Stibbons has asked for the latest fund contribution as it is not automatically forthcoming. The Fund is currently £22,000. 8. Date of next meeting   Monday 18th January 2016 Bodham & Beckham Village Hall at 7PM. Meeting closed at 9pm.

Present: Julia Dovey, Kathryn Lord, Anthea Sweeney, Bob and Denise Lewis, Rosabelle Batt, Simon Wakeford and Lorraine Marks, Chris Wheeler Dear All, 1. Apologies Mike Baker, Lynne and Andrew Clark sent their apologies. 2. Minutes of the last Meeting 3. Questionnaire update and review The questionnaires had all been delivered. Most had been returned or collected. Julia Dovey collated those received so far and will add those from Lynne and Andrew Clark. If any further questionnaires are received please pass to Julia. The response rate had been good and this was felt to be a result of the personal delivery and talking through the forms with people in the parishes. There were several comments of support and generally people appreciated being asked to offer their opinion. 4. Next steps A review of the results so far highlighted it was going to be difficult to decide how to handle or proceed with some of the subjects. Julia Dovey suggested the Parish Council would be best to decide a priority list for the various topics and to assist them JD will put together a summary of the questionnaire votes. JD asked for us to proof-read her summary and check content hadn’t been left out or misinterpreted. Notes: 1. Simon Wakeford to do research on the War Memorial regards Public Money available for such projects. 2. Simon Case at the Council maybe useful discussing public liability to public spaces (cemetery) and the PCC needs to be consulted 3. Allotments – a new ‘management committee’ would be helpful to further the discussions on this project. Chris Wheeler had volunteered to help (albeit not wanting an allotment). Paperwork – deeds etc to be sorted out by the PC. Testing of WB Allotment ground was discussed which was not going to be very expensive, but the results depending on what found could be. Via the District Council, James Wilson is a contact that could be worth approaching. 4. Village entrance signs seemed well favoured and KL supplied a photo of an example in Gayton (West Norfolk) 5. Village information sheet was generally seems a good idea and Denise Lewis offered to create one. 6. ‘Dial a ride’ ex North Walsham already exists – check if this is possible for W&E Beckham residents. 7. Street Life was mentioned as a possible Village ‘website’ option 8. EB reading room – a working party to clear the undergrowth (Rosabelle Batt advised this would be fine as the landowner) Bob Lewis to investigate further. 9. Wifi in Bodham and Beckham Village hall would be very helpful! 10. Action plan to be created  – short term, easy, no or little spending, medium term etc, and long term plus some items which are too ambitious or unlikely to succeed. (Via Summary/PC) 5. AOB  – Update on Lodge Hill Junction JD advised the Steering Group that at the last Parish Council Meeting NCC Highways Department representative Mr. Paul Donnachie presented the plans for the A148 Lodge Hill Junction. There are plans to create  footpaths (or trods) in the existing verges. Also they are looking at several other new footpaths/trods that could be created, as a way to answer the Coroners recommendations which would be longer term. Speeds cannot unfortunately ‘just be lowered’ as they follow a district strategy and this junction did not fit the criteria. This was strongly challenged and the ’strategy’ was asked for so we could review and understand the situation. A VAS (Vehicle Activated Sign) is something that the Beckhams can contribute to jointly with Upper Sheringham and the council – each sign had an approx cost of £10, but if the PC agreed Highways would get a survey.  However, It was felt the rolling 3 year ‘list’ of accident stats are such that if we did not act swiftly the Junction would drop further down the listings – it already had from a few years ago. 6. NEXT MEETING Thursday 19th November, 7pm at Bodham & Beckham Village Hall. MEETING CLOSED AT 9PM

Meeting of the East and West Beckham Parish Plan Committee Venue: The Wheatsheaf Pub (in the newly created Tea Room) In attendance: Julia Dovey (Chairperson), Kathryn Lord (Secretary), Anthea Sweeney, Chris Wheeler, Bob and Den Lewis Apologies from: Rosabelle Batt, Andrew and Lynne Clarke, Simon Wakeford and Lorraine Marks, Michael Baker 1. The meeting was opened at 7.30pm by JD. For reference the minutes were made available of the last Parish Council Meeting and also the opening address by Robert Wilson at the Parish Plan Meeting held on Thursday 11th June 2015 at 7.30pm, where the committee had been selected. JD suggested we proceed with our meeting without the formal constitution to speed progress. 2. JD had previously circulated the reply from Norfolk Rural Community Council representative Henry Meiklejohn explaining their contribution of support and this was discussed. It was agreed by the Committee that we do not need to spend money on outside Consultancy support at this time but it was useful to know where to go if needed in future. 3. JD had previously circulated a 1st Draft Questionnaire and invited discussion. As a result: It was agreed in future the Parish Plan should be named The (East and West Beckham) Community Fund. JD would revise the introduction to include a summary of the route to this point and how the Fund had originated. JD would check with John Stibbons (Parish Clerk) what condition/rules (if any) had to be honoured relating to the Fund and report back to the committee. The Questionnaire should include optional ‘Name and Contact Details’ of the person completing the form (at the end of the document) The Questionnaire should have space after each section for freeform explanation or expansion Additional hard copy of the Questionnaire would be available with Parish Councillor’s or Committee member’s (need to list) Section 3. Allotments – ADD – Do you know about the allotments in both Villages? Y/N Section 5. Children’s Play Area – ADD – Have you tried to use the play area and found it locked? Y/N Section 6. General Suggestions – COLLATE – new Information Section, e.g. website, Linkup, village history New Section. Other Suggestions – ADD Each committee member present took a share of original suggestion papers home to compare/review the Questionnaire. Email any Errors or Omissions noticed to JD by Sunday 5th July. JD will present to the Parish Council a 2nd Draft Questionnaire on Thursday 9th July AOB 4. Thursday 7th July 6PM A walk of the Parishes starting at the WB Village sign will take place by the Committee to better understand locations involved in suggestions (JD will ask permission for cars to be parked on the field opposite Chestnut Farm) 5. DL will search for a property list by Postcode. This is to generate a better understanding of volumes of homes in both Parishes and therefore printed Questionnaires needed to be circulated. 6. Communication by email. It was agreed ALL members of the Committee would circulated on OUTGOING messages from JD or KL, but all INCOMING would just be sent to JD and KL 7. Next Community Fund Committee Meeting to be held at Bodham and Beckham Village Hall, 16th July, 7.00PM, due to space limitations at the Pub 8. The Meeting ended at 9.45pm

There will be a meeting on Thursday 11th June at Bodham Village Hall to discuss the formation of a steering committee. All residents of East and West Beckham who feel they wish to be involved and have something to contribute will be most welcome to attend. The meeting will start at 7.30pm

Parish Plan2 (2nd draft Fri 2711) What would you do with £100,000? This is once-in-a lifetime chance for the residents of East and West Beckham to dramatically improve our surroundings for the benefit of the present community and future generations. You are all invited to put forward your ideas for a plan on how to spend the income of £10,000 per year for ten years (i.e. possibly £100,000) which is made available from Hall Farm Solar. This income is to be used for the benefit of the parish. The Parish Council have started to formulate a Parish Plan but this must involve all the village, both young and old, as this is your money. An Active committee will need to be formed as soon as possible to move plans forward and if you feel that you can spare the time to become a committee member please inform one of the parish councillors or email the clerk (see below). If you feel unable to become a committee member but would like to help in some other way it would be most appreciated. This especially includes young people. These plans must be progressed by everyone in the village, not just by the Parish Council. It is proposed to hold an open day at Bodham Village Hall on Saturday 28th March 2015. This will be a drop-in meeting where any ideas, suggestions or proposals you may have to improve the parish plan can be fully discussed and considered. If you have an e-mail address perhaps you will send a short message to johnstibbons@gmail.com so we can keep you up to date on our progress We would urge you to become involved in this wonderful opportunity for us all.   Don`t miss this golden opportunity. Thank you E&W Beckham Parish Council